Facilities Coordinator

Facilities Coordinator
Stratford-Upon-Avon
£29,527
Monday to Friday 40 hours between 8 - 5
Immediate Start!

Our well-established Client are looking for an experienced Facilities Coordinator to join the dynamic and professionally trained depot team. You will be accountable for all aspects of the administration required to run the operational site effectively.

Duties include:

• Reporting directly to and supporting the Facilities Manager
• Assisting with the management of maintenance, cleaning, catering, waste disposal, and recycling
• Ensuring all office facilities are in a good state of repair and regularly maintained
• Handling and escalating all office health and safety issues
• Managing consumables for the site including office supplies such as stationary
• Carrying out fire alarm and lighting checks and immediately reporting any defects
• Assisting with site events to make sure everything is in place before a meeting commences
• Supporting the Facilities Manager with administration relating to the site contractors'
• Managing Financial processes with support from the Finance Team to make sure customers are invoiced correctly
• Managing invoicing and payments for utilities
• Raising PO numbers
• Co-ordinating timesheet inputting for the payroll of all staff based on site
• Managing personal expenses and petty cash
• Working closely with the Health & Safety team to keep insurance certificates up to date
• Liaising and onboarding new suppliers
• First point of contact for facilities enquiries
• Building relationships with colleagues and visitors  

• Must have a facilities background
• Relevant experience as a Facilities Coordinator, Office Manager, Operations Administrator, or similar
• Strong administrative and communication skills
• Some finance experience such as invoicing or payroll
• Microsoft Office proficiency including Word, Excel, and Visio

• This role is initially a temporary contract as we need somebody who is immediately available
• There is a permanent vacancy in the team coming up so this can become permanent for the right candidate
• This role is fully office-based as the duties of the role require full-time office attendance